FormalPara Clinician’s capsule

What is known about the topic?

Overcrowding in pediatric emergency departments (ED) is often a result of high volumes of low-acuity visits.

There is a need for novel strategies to reduce the impact of low-acuity visits on the pediatric ED.

What did this study ask?

What proportion of families within the pediatric ED would prefer a community healthcare appointment rather than waiting to receive care?

What did this study find?

Most parents surveyed indicated they would be interested in a community healthcare appointment.

Why does this study matter to clinicians?

We identify the feasibility of a novel initiative to reduce the impact of low-acuity visits to the pediatric ED.

Introduction

The emergency department (ED) is designed to handle acute presentations, but round the clock availability also makes the ED a convenient and accessible point of care when there is limited access to other settings [1,2,3,4,5,6,7,8]. Volumes within pediatric EDs increased by 27% from 2010 to 2014 (9). Such increased demand in the face of fixed or unmatched growth in ED capacity places strain on the pediatric ED and contributes to crowding. Overcrowding is associated with increased morbidity, wait times, delays in care, patients leaving without being seen, increased hospital admissions, and decreased patient satisfaction [9,10,11,12,13,14,15,16].

Crowding in pediatric EDs is largely due to a high volume of visits for low acuity concerns, which are estimated to represent as many as 58–82% of presentations [1, 15,16,17,18,19]. Approximately 55% of all children presenting to Ontario EDs were triaged using Canadian Triage and Acuity Scale (CTAS) as low acuity (level 4 or 5), with 90% of children discharged home from the ED [20]. This problem may be amplified in the wake of recent public health events; following COVID-19, the rate of children age 0–4 visiting the ED has almost doubled from pre-pandemic rates [21]. Further, many pediatric visits to the ED require only a history and physical examination. When investigations do occur, they are commonly those readily accessible to community healthcare providers (such as X-ray, urinalysis, or throat swab) [22]. Studied interventions, focusing on reducing the number of non-emergent visits presenting to the pediatric ED, have aimed to divert non-emergent visits by educating parents about what conditions represent an emergency and sought to improve the access to community healthcare settings [21, 23,24,25,26,27]. So far no strategy has consistently demonstrated an improvement in measures of pediatric ED performance—wait time, length of stay, or the rate of ‘left without being seen’—likely because these interventions rely on families self-determination of urgency and underestimate their needs for external reassurance when making healthcare utilization choices [21, 28, 29].

Combining the nature of most pediatric ED presentations and the need for support in assessing urgency of needs for families, redirecting non-emergent visits to community healthcare settings after triage in an ED may be a strategy that both reassures families, overcomes barriers to access community care, and reduces the impact on pediatric ED congestion. Similar programs have been trialed in adult EDs with mixed results and study quality but this strategy has not been considered in a pediatric setting where reassurance may be more important [30,31,32,33,34]. In this study, we sought to determine the proportion of parents who would be interested in leaving the pediatric ED, prior to being seen by a physician, in favor of a scheduled community healthcare appointment.

Methods

Study design and time period

This cross-sectional study was conducted between May 2021 and September 2021 at the BC Children’s Hospital ED, a Canadian tertiary care teaching hospital whose pediatric ED receives nearly 50,000 visits annually. All parents or guardians (herein parents) who presented to the ED with a child (age < 18) and assigned a CTAS category 2–5 by our triage nurses were considered for inclusion. Exclusion criteria were: (1) families of children who presented with an obvious need for ED services (respiratory distress, visible extremity deformity, lacerations, and those requiring immediate resuscitation); (2) presenting concern which involved mental health or behavioral issues; (3) the patient was transferred or directly referred to the ED by another physician or healthcare facility; (4) no parent was present; (5) the family was not able to provide informed consent or complete the survey in English.

Participants were recruited using random cluster sampling, approaching all eligible patients presenting to the ED between 1000 and 2200 h during a specified 2-h period each day on a rotating cycle to capture time and day variability (ex: Monday 0800–1000 h, Tuesday 1000–1200 h, Wednesday 1200–1400 h with this pattern continuing onwards).

Research assistants approached eligible parents after triage, once they had been moved from the waiting area to an examination room, prior to physician assessment. If consent was provided, surveys were completed electronically and after the visit, paired with the medical chart documenting the ED visit. We developed our 14-item survey by adapting a survey used to assess parent perspectives about neonatal visits to the ED, survey questions focused on parent interest and preferred characteristics of community healthcare appointments [35].

Outcome measures

The primary outcome measure was the proportion of parents who indicated they would be interested in a scheduled community healthcare appointment as an alternative to waiting for care in the ED, (herein referred to as ‘community healthcare appointment’). We were focused on the proportion of parents who indicated they would be interested in a community healthcare appointment and identifying the preferred characteristics of these visits. Additional variables of interest included characteristics of the concern prompting an ED visit, care received within the ED, and reasons provided when a community healthcare appointment was not preferred.

Data analysis

We used descriptive statistics to summarize and compare demographics, survey responses, and clinical variables stratified by those who were and were not interested in a community healthcare appointment. Pearson χ2 or Fisher’s exact tests were completed to assess differences between groups where appropriate. Two-sided p values < 0.05 were considered statistically significant. A logistic regression was completed to assess if the visit day/time or the time from triage to survey completion was associated with parent interest in a community healthcare appointment. Analyses were completed using R statistical software.

Results

During the times our team was recruiting participants, 1165 individuals visited the ED and 696 were eligible to participate. Among those eligible, 403 individuals were interested in the study, provided consent, and completed the survey. In 391 cases, the survey could be paired with the medical chart documenting the ED visit. Overall, 167 participants (41.4%; 95% CI 36.6–46.2) indicated that they would prefer to complete their assessment and care in the ED and declined a community healthcare appointment, and 236 participants (58.6%; 95% CI 53.8–63.4) indicated that they would favor a community healthcare appointment in lieu of waiting to receive care in the ED.

Table 1 summarizes the characteristics of children visiting the pediatric ED and parent respondents. In general, those who were interested in a community healthcare appointment were younger parents (< 35 years) and those presenting with younger children. Parents coming to the pediatric ED with a male child were less likely to be interested in a community healthcare appointment.

Table 1 Characteristics of children and parent respondents

Table 2 describes the characteristics of pediatric ED visits, and parents’ expectations at this visit. Parent interest or lack of interest in a community healthcare appointment was not distinguishable by reason for the ED visit. The reason for ED visit was parent reported. In general, parents had been concerned about the medical problem for < 24 h and majority expected to wait between 1 and 4 h before seeing a doctor in the ED.

Table 2 Parent concern, expectations in the PED, and characteristics of PED visit

A logistic regression model was completed to determine if there was an association between parent interest in a community healthcare appointment and covariates of interest. Covariates included variables that were significant in our univariate analyses (child age, child sex, and parent age) as well as the time/day a visit occurred and the length of time from triage completion to survey completion. Regression results are summarized in Table 3. When adjusting for other covariates, child gender was associated with parent interest in a community healthcare appointment. Specifically, the odds that a parent will be interested in a community healthcare appointment are 54% higher for female children when adjusting for child age, parent age, visit time, and time from triage to survey completion.

Table 3 Association of visit time and length from triage to survey completion on parents’ interest in a community healthcare appointment

Table 4 summarizes interventions received by patients during the ED visit. The proportion of children who received oral medications or required a procedure during their pediatric ED visit was significantly higher among those who declined a community healthcare appointment. Few children in our sample required IV fluids. Among those who were and were not interested in a community healthcare appointment, there were no significant differences in how frequently children required laboratory investigations, imaging, or a hospital specialist consultation/admission to hospital.

Table 4 Treatment received in the PED among those with a chart (n = 391)

Parents who indicated they would be interested in a community healthcare appointment were asked about preferred characteristics of this visit, responses are summarized in Table 5. Most parents indicated that a community healthcare appointment would only be acceptable if it was on the day of, or the day following, their presentation in the ED (63.1% and 26.3%, respectively). Parents expressed a preference to receive care from a pediatrician (82.2%) or family doctor (59.7%) compared to appointments with a nurse practitioner (28.0%). While many parents (65.7%) indicated that appointment times within business hours (Monday–Friday 8 am–5 pm) would be acceptable, more parents (81.4%) indicated that a convenient appointment time would be outside of business hours.

Table 5 Preferred characteristics of alternative visits among those interested in a community healthcare appointment (n = 236)

Parents who declined the community healthcare appointment option were asked about their reason for choosing to wait in the pediatric ED; 149 (89.2%) provided a response. Parents indicated that they were not interested in a community healthcare appointment because the pediatric ED was convenient (44.3%), they perceived a need for emergent care (31.5%), they perceived a need for hospital-based management (16.1%), or they believed the ED to be a superior location to receive care (8.1%).

Discussion

Interpretation of findings

Our study provides insight into a novel approach to manage the high volume of visits to the pediatric ED by determining parents’ interest in accepting a scheduled community healthcare appointment in lieu of waiting. We found that, if this offering was available, most parents (58.6%; 95% CI 53.8–63.4) would be interested in accepting a community healthcare appointment and forgo pediatric ED assessment. Preferred characteristics for these visits included care provided by a pediatrician or family physician, timely access to these appointments, and appointments outside of business hours. Interest in a community healthcare appointment was significantly higher among parents < 35 years (33.4% and 19.8% respectively, p value = 0.04) and among those presenting with younger children (average child age among those interested was 3 years, average age of those not interested was 6 years, p value = 0.01). The majority of children whose parents were not interested in a community healthcare appointment required only oral medications in the ED, which could have been provided in an outpatient setting; however, 10.8% did receive a procedure (such as casting or suture placement) in the ED.

Comparison to previous studies

Most (63.1%) parents indicated community healthcare appointments would need to be provided the same day; 26.3% of parents indicated that they would be interested in an appointment if it was offered by the following day. This finding aligns with those found in a survey of parents of neonates which found that 44% of ED visits would have been prevented by a same day appointment with a healthcare provider [35]. When parents indicated they were not interested in a community healthcare appointment, the most common reasons parents declined a community healthcare appointment was the belief that their child required emergent care; this echoes other research exploring parents motives for bringing their child to the ED [36,37,38,39]. Interestingly, while there were few children in our sample who required a procedure in the pediatric ED, we did find that children of parents who were interested in leaving the ED were less likely to have a procedure completed (5.3% vs. 10.8% respectively, p value = 0.03).

The pediatric literature is currently divided about the impact of parent and child age on care seeking behavior. For example, some studies find that older parents are more likely to view their child’s health unfavorably and believe the ED is the best location to receive care [38, 40]. Meanwhile, other studies have found that parents more commonly view a younger child’s illness as an emergency [41] and younger parents are more likely to prefer the pediatric ED [42]. Importantly, our work considers parents who have already determined that their child requires care and have already arrived in the ED. We find there is significantly higher interest in community healthcare appointments among younger parents and parents presenting with younger children. These findings suggest that community healthcare appointments may be viewed by this group as an even more convenient option compared to waiting for care in the pediatric ED. It is also possible that once younger parents are triaged in the ED they are reassured about their child’s health and become interested in alternative care locations.

Strengths and limitations

This study took place at a single center in an affluent urban neighborhood, and our results may not be representative an all parents who access the pediatric ED with their children. Parent responses to this hypothetical program may not reflect the true uptake if this program was operational, meaning the impact of this program on ED volumes is not yet known. Additionally, seasonal variability in the types of presenting concerns and pediatric ED volume may influence parents’ interest in an alternative appointment but was not controlled for as our enrollment period was limited to 5 months (May–September). We also did not assess if parents had a primary care provider or if they attempted to access alternate care for their child prior to presenting to the pediatric ED. It is possible that a subset of parents who declined to accept a community healthcare appointment did so as they had previously accessed alternative care, making them less interested in a community healthcare appointment. However, this did not emerge as a common reason for declining to accept a community appointment. Finally, our research team approached parents once they had been moved to an examination room meaning parents had already waited in the ED. However, regression results show that the time from triage to survey completion was not associated with parent responses.

Clinical implications

The substantial interest in community healthcare appointments expressed by parents indicates that a program with this offering may be a feasible way to meaningfully reduce the number of patients requesting treatment within the pediatric ED. If this program became available in pediatric EDs, we anticipate that crowding in the pediatric ED would reduce and care may improve for both patients who remain in the pediatric ED and those who receive a community healthcare appointment.

Research Implications

Knowing that there is substantial parent interest in community healthcare appointments, additional investigations are needed to better understand how to design and implement this program. Our team is currently designing studies to assess who could safely be offered community healthcare appointments, the logistics of providing this service, and the impact this may have on operations within the pediatric ED.

Conclusion

We identified that parents were interested in leaving the pediatric ED in favor of accepting a timely community healthcare appointment with a physician. Based on these responses, our work highlights an opportunity to develop a new program with potential to reduce the impact of overcapacity problems within the pediatric ED.